GEORGE MASON UNIVERSITY
AGENDA FOR THE FACULTY SENATE MEETING
February 1, 2012
Robinson Hall B113, 3:00 – 4:15 p.m..
I.
Call to Order
II.
Approval of the Minutes of December 7, 2011
III.
Announcements
Dean
Vikas Chandhoke, College of Science
Dean
William Reeder, College of Visual and Performing Arts
Special
Faculty Senate Meeting to Address the Presidential Search Process – February 8,
2012
Special
Faculty Senate Meeting to Consider Proposed Changes to the Faculty Handbook –
February 15, 2012
IV. New Business –
Committee Reports
A.
Senate
Standing Committees
Executive
Committee
Academic
Policies
Budget
& Resources
Summary of Summer Salary Inquiry ATTACHMENT
A
Faculty
Matters
Nominations
Dan Joyce (CVPA) is nominated to
fill a vacancy on the Organization and Operations
Committee for Spring, 2012
Organization &
Operations
B. Other Committees
Report from the Academic Initiatives Committee Fall 2011 ATTACHMENT B
Report
from the Faculty Handbook Revision Committee ATTACHMENT C
V.
Other New Business
VRS Update – Linda Harber, Vice President for Human
Resources ATTACHMENT D
Endorsement for BOV Consideration of Emeritus Status
for Thomas Hennessey
ATTACHMENT E
VI.
Remarks for the Good of the General Faculty
VII.
Adjournment
ATTACHMENT A
Summary of
Summer Salary Inquiry
Conducted by
the Budget and Resources Committee of the Faculty Senate
12/26/11
Funding
for summer term is now part of the annual academic budget allocated to units.
The summer instructional budgets moved to the academic units (FY) 2010/11 and
are part of the transition to move the university to an annualized model. Deans
and Directors now have the flexibility of managing all funds to meet annualized
targets. Similar to fall and spring, if an academic unit exceeds its target the
unit is compensated for the additional FTEs generated. If an academic unit does
not meet its established target, the unit is required to return a portion of
funding centrally.
The
primary disconnect seems to be that units do not uniformly receive sufficient
funding from the Provost’s office to allow full-time faculty to teach one
summer course at 10% of their base salary, as required by the Faculty
Handbook. In the past, the allocation
was made assuming that 70% of summer classes would be taught by full-time
faculty at 10% of their base salary, but this approach has changed over the
years. As mentioned earlier, the
academic units now manage all funding related to summer term. According to the
Provost’s office, each unit’s budget for summer is set based on historical data
and a varied set of factors distinctive to each unit. The use of a
full-time/part-time ratio was based on the historical use of each at the
university during summer term. If an allocated budget does not meet the
instructional costs associated with building and offering courses that meet the
needs of students and faculty, chairs may submit requests to deans. The dean
determines a course of action and, if necessary, contacts the Summer Term Office
for collaboration. No dean did so for
summer 2011, according to the Provost’s office.
In
some units (e.g., Psychology, SOM), relatively few full time faculty request
summer courses and thus the funds allocated are sufficient to meet and even
exceed the requirements of the Faculty Handbook. In other units (e.g., Sociology) the funds
allocated are not sufficient to meet this Faculty Handbook requirement. Chairs must overspend their summer
allocations to provide summer teaching opportunities to full-time faculty and
must take money from other parts of their budgets which are already very tight
to make up the difference. It was noted
that some departments implicitly discourage full-time faculty from teaching
summer school courses by the number, nature, and/or scheduling of summer school
courses. Electrical and Computer Engineering, for example, has reduced its
summer school offerings by approximately 60%.
Summer
courses are important to both Mason students and potentially for a significant
portion of Mason’s faculty members.
Most Mason students work a significant number of hours each week while
completing their degree requirements. As
a result of the time these students spend working and commuting, they want to
complete coursework during the summer in order to finish their degree
requirements in a timely manner. Summer
salary is potentially important to many Mason faculty, especially because Mason
faculty have received a single average 2.25% raise in the past five years and
because Mason faculty salaries now rank at the 3rd percentile
vis-à-vis SCHEV defined peer, adjusted for cost of living.
According to the Provost’s office, all tuition revenue generated
during the summer is part of the annual budget model that is based on
annualized FTE which forecasts total revenues generated from tuition and then
expenses against it to determine the annual tuition increase. The model showing
generation of $3 for every $1 invested in the summer is based on summer FTE
only against costs for instructional salaries and therefore erroneously depicts
a surplus. That said, the summer session is likely to be a source of additional
revenue for units and the University given the number of courses taught by
adjuncts.
In sum, units do not
uniformly receive sufficient funding from the Provost’s office to allow
full-time faculty to teach one summer course at 10% of their base salary, as
required by the Faculty Handbook. Yet no
dean contacted the Summer Term Office in 2011 for an adjustment to the summer
allocation. An administrative procedure is needed to more flexibly meet the
faculty requests for summer teaching assignments and associated salary. One possibility would be to modify the
procedure so that a specific deadline date be established for faculty to
declare that they wanted a summer school course and that funding sufficient to
cover all their salaries be put aside at that date. The remaining money could be allocated to
programs as done in the past.
During the fall of 2011,
the Budget and Resources Committee of the Faculty Senate sent a survey to Deans
and Directors to get a clearer picture of the state of summer teaching by full
time faculty. Fifty seven (57) surveys
were mailed and 53% (30) were returned with 27 completed by administrators who
had been in their positions long enough to comment on summer teaching practices
in their Unit. Eighty one percent (81%) of administrators routinely notified
their faculty of summer teaching opportunities with one administrator noting
that they only used adjuncts because tenure/tenure-track faculty use the summer
for research writing. The same percentage of administrators was able to honor
all faculty requests, and used adjuncts only when full-time faculty members
were not interested.
However,
19% of administrators were unable to honor all full-time faculty requests for
summer teaching when requests were made.
One Unit noted that their College and the Provost’s office encouraged
the use of adjuncts for summer teaching whenever possible. Various types of
rationing strategies were used to support summer teaching: one unit used only
lower salaried faculty, another limited summer opportunities to graduate
assistants and adjuncts and did not offer courses to faculty with outside
funding streams such as grants or stipends, and another Unit offered a high
salaried faculty the opportunity to teach a course other than the one
requested, resulting in the faculty member declining to teach.
Additional
funding requests, on the order of $30 - $100,000, were suggested by
administrators in order to honor all full-time faculty requests for summer
teaching. As an alternative to the 10% salary, support options included:
encouraging faculty to apply for summer funding from the University or other
outside sources, reliance on faculty summer grant funding, financing labs in
natural science at the 6.7% rate instead of 10% (unless they are coordinating)
and encouraging more oversight from the central administration.
At
a subsequent meeting between the Chair of the Budget and Resources Committee
and relevant members of the Provost’s staff (Cathy Evans and Renate Guilford),
it was decided that each year in September, the Provost staff would work with
the Chair of the Faculty Senate and the Provost to send out a call to faculty
for requests for summer teaching, to be submitted to the Chair, Director, or
Dean (depending on the unit). In
October, Chairs and Directors will submit to their Associate Deans a course
schedule (without a budget). Associate
Deans will then communicate with the summer term office regarding funding
required to cover courses with adequate enrollment.
ATTACHMENT B
The Fall 2011 report of the
Academic Initiatives Committee is posted on the Senate website.
ATTACHMENT C
Report from the Faculty Handbook Revision Committee for the Faculty Senate meeting, February 1, 2012
The Faculty Handbook Revision Committee
and appropriate administrators have approved the proposed revisions to the
Faculty Handbook that appear in the Attachment. The Faculty Senate will convene in a Special
Meeting on February 15, 2012 to vote on the revisions.
The
Board of Visitors has requested that any approved changes be considered by them
at their March 21, 2012 meeting (agenda deadline is March 5).
By
this report, we hope to give Faculty Senators and the General Faculty ample
time to read and discuss the proposals before the Special Meeting. If there are
any questions or concerns, they can be voiced at the Faculty Senate meeting or
communicated to the Committee. It is unlikely that the Committee will consider
any wholly new proposals before the agenda deadline for the Special Meeting (Feb.
8).
When
the agenda for the Special Meeting is circulated, the motion to approve the
revisions will include the stipulation that there are to be no further
revisions at the meeting other than those necessary to correct typographical or
grammatical errors. This procedure is the same as used for consideration of the
2009 and 2011 revisions.
The
Committee and administrators will meet at least three more times this semester
to continue discussions of proposals that are not yet finalized, as well as to
begin discussion of any new proposed revisions.
Committee:
The
full committee recommending these changes consists of the Faculty Handbook
Revision Committee, whose faculty members are elected by the Faculty Senate,
and representatives from the Administration:
Geoffrey
Birchard
COS
Lloyd
Cohen
SOL
Faculty Senator
Richard
Miller
CEHD
Suzanne Slayden
COS
Faculty Senator
Chair
Deborah Boehm-Davis
Associate Dean, CHSS
Renate
Guilford
Associate Provost, Enrollment Planning & Administration
Michelle
Lim
Human Resources Faculty Business Partner
Brian
Walther
Senior Associate University Counsel
The proposed revisions to the
Faculty Handbook 2012 are posted on the Senate website.
ATTACHMENT D
January 12, 2012 Dear Fellow
State Employees:
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ATTACHMENT E
Endorsement for
BOV Consideration of Emeritus Status for Thomas Hennessey
In recognition of
years of meritorious service to the University, the Faculty Senate recommends
to the Board of Visitors that Thomas Hennessey be granted the title Chief of
Staff Emeritus upon his retirement in May, 2012.